Cashier Shifts (Cash Drawer)

The general receipt and payment vouchers (see their page) are flexible but more detailed than a cashier needs when handling dozens of quick payments a day. So Nama provides a simplified cashier system built on the idea of a shift: the cashier opens a shift at the start of the duty, records simple single-amount receipts and payments during it, then closes the shift — at which point the cash is reconciled and the difference is posted.

Required license

The cashier is part of the accounting-cashier license. The Electronic Receipt Voucher for field collection is part of the accounting-electronic-receipt license.

The shift lifecycle

1) Open Shift

In the Open Shift document (Accounting > Cashiers > Open Shift) the cashier starts the duty: the cashier user and the cashier safe they'll work on are set, and the lines load the opening balances carried over from the previous shift's close (remaining cash, payment methods...).

One open shift per user

A cashier can't open a new shift while one is already open; the current one must be closed first.

2) Receipts and payments during the shift

During the shift the cashier records Cashier Receipt Vouchers and Cashier Payment Vouchers (Accounting > Cashiers > Cashier Receipt Voucher). These are simplified vouchers: a single amount and a party, with no detail grids like the general voucher, and they're automatically linked to the open shift and the cashier safe — so the cashier doesn't bother choosing accounts, just records the amount.

3) Close Shift

At the end of the duty a Close Shift document (Accounting > Cashiers > Close Shift) is issued: the system reconciles the system balance (the sum of the shift's transactions) against the counted amount actually in the drawer, and posts the result through a main safe (Main Safe Deposit). The closing's accounting effect covers two cases: the shift difference (overage/shortage) via the Difference Debit/Credit sides, and the transferred amount to the main safe via the Transferred Debit/Credit sides.

Electronic Receipt Voucher

For collection away from the office (a field rep with a phone), the Electronic Receipt Voucher (Accounting > Mobile Apps - Accounting > Electronic Receipt Voucher) provides a mobile-oriented version: it carries the device ID, the collecting employee, the party, and the amount; distinguishes cash from a cheque (with cheque number and bank name); captures the client signature and employee signature; and matches against the party's invoices. It's a field-collection tool that complements the cashier system.

For Support

• "I can't open a shift" — the cashier already has an open shift; close it first with a Close Shift document.
• "The cashier receipt voucher won't let me pick an account" — that's intentional; the simplified voucher takes its accounts from the shift and the term, not manually.
• "A difference at closing" — the gap between counted and system is posted via the Difference Debit/Credit sides in the Close Shift term.
• "Where do the difference/transfer accounts come from?" — from the Close Shift term (see the Document terms reference).
• Processing mechanics are in How documents are processed into accounting effects.