Banks, Bank Accounts & Transfers

Managing the banking side starts by defining the banks you deal with, then the bank accounts opened with them. After the setup comes the daily movement: bank transfers between accounts, and bank adjustments to handle the differences the bank makes on its side (fees, interest, deductions).

Required license

These features are part of the banks license accounting-banks.

The Bank

The Bank file (Banks > Master Files > Bank) defines the banking institution, and supports a hierarchy (a parent bank and branches) via the parent field. It carries contact data, can be linked to its own subsidiary accounts, and offers a daily consolidated option for those who need to consolidate its movements daily.

The Bank Account

The Bank Account (Banks > Master Files > Bank Account) is the actual account opened with the bank. The most important part — the one that makes entries hit the correct ledger account — is its account mapping (the "Accounts" block):

• The Bank it belongs to (mandatory), the Account Type, the Bank Branch Code, the bank account number, and the IBAN.
• In the Accounts block: the Main Account, Account 01 through Account 05, the Currency, and the Accounts Bag — this mapping is what translates this bank account's movements into the correct debit/credit side in the accounts.
• A Fixed Deposit Account option marks accounts tied to deposits.
• The Tax Information block carries tax-registration data and the Zakat-authority identity when needed.

Bank Transfer

The Bank Transfer (Banks > Master Files > Bank Transfer) moves value from one bank account/subsidiary to another, and posts to the accounts as a document resembling the payment/receipt voucher (it takes its accounts from its term). It carries detail lines, matching against invoices, payment-method lines, and cost allocation. Use it to transfer between your own bank accounts, or from the bank to a party, while documenting fees.

Bank Adjustment

Sometimes the bank makes a movement on its side with no corresponding document of yours: a service fee, credit interest, a deduction. The Bank Adjustment (Banks > Master Files > Bank Adjustment) is the direct tool to record these differences: you choose the bank account, the amount, and the type (Debit or Credit), and the entry is posted directly. Unlike other documents, the bank adjustment needs no term — it's a direct entry for the bank side.

TIP

Don't confuse Bank Adjustment with Bank Reconciliation: the former records an actual difference movement in your accounts, while the latter (Bank reconciliation page) is a comparison process that doesn't post by itself — it surfaces the differences, which are then handled via a bank adjustment.

Reports and forms

• Bank reports (SYSR-BNK*: commercial-paper statement, cheques under collection, cheques by status, financial-paper books) are covered with Cheques & financial papers.
• Printed forms: bank transfer SYSF-BNK001, bank adjustment SYSF-BNK002.

For Support

• "A bank account movement hits the wrong ledger account" — review the Accounts block on the bank account (main account / 01–05); the accounting target comes from there.
• "How do I record bank fees/interest?" — via a bank adjustment of the appropriate type (debit for fees, credit for interest).
• "The bank adjustment asks for a term" — it shouldn't need one; if a problem appears, it's in the account setup, not the term.
• Processing and reprocessing a stuck document are in How documents are processed into accounting effects.