Bank Reconciliation

Your bank balance in your books rarely matches the bank statement moment for moment: a cheque you deposited isn't yet collected, a fee the bank deducted you haven't recorded yet, a transfer in transit. Bank Reconciliation (Banks > Cheques > Bank Reconciliation) is the systematic process that places the bank statement next to your transactions, matches what matches, and surfaces the differences so they can be handled.

Required license

Bank reconciliation is part of the banks license accounting-banks.

Reconciliation doesn't post by itself

The bank reconciliation document produces no accounting effect; it's a comparison and difference-detection process only. The differences it finds (fees, interest...) are then recorded via a bank adjustment or the appropriate document. Don't confuse "reconciliation" (comparison) with "adjustment" (an entry).

The three-step workflow

The document moves through a reconciliation step in three stages:

1. Collect Data — you specify the bank account and a date range, and the system gathers your transactions (system lines) and imports the bank statement (bank/subsidiary lines).
2. Reconciliation — you match the bank-statement lines against your transaction lines (manually or by matching rules on the reference/narration), within the allowed value tolerance and date-difference tolerance. The system shows the system total, the subsidiary total, the unmatched lines on both sides, and the total difference.
3. Finished — the document is closed once matching is complete.

Each document links to the previous reconciliation, so it continues where the last one ended and locks its past — a closed period isn't re-reconciled.

Difference from subsidiary reconciliation

The same reconciliation idea applies to customers and suppliers via Subsidiary Reconciliation (Accounting > Reconciliations > Subsidiary Reconciliation): it matches the party's balance in your books against their external statement using the same three-step workflow, and chains the documents historically. The only difference is the nature of the party: a bank account here, a customer/supplier there.

Reports

Reconciliation results and the related bank statements are in the bank reports (SYSR-BNK*) mentioned in Cheques & financial papers.

For Support

• "The reconciliation didn't move the bank balance" — that's correct; reconciliation doesn't post. Record the differences with a bank adjustment.
• "Many lines won't match even though they actually match" — review the value tolerance, the date-difference tolerance, and the reference/narration matching rules.
• "I can't edit an old document" — because it's linked to a later document that locks it; this is expected, to preserve the reconciliation sequence.