Operation Orders

The operation order is the heart of the Freight Management module. Think of it as the complete shipment file: everything about a single shipment — the parties, the vessel and voyage, the ports, the container, and the services with their costs and selling prices — lives here. And from the operation order, the bill of lading and the sales and purchase invoices branch off.

You'll find it under Freight Management System → Documents → FRM Operation Order.

Shipment parties

An operation order starts by identifying who is involved in the shipment:

• Shipper — the customer who owns the goods being sent.
• Consignee — the receiving party.
• Agent and Notify / Notify 2 — the parties notified of the shipment's arrival.
• Shipping Line — the supplier carrying out the ocean freight.
• Subsidiary — the party billed financially (customer, supplier, employee, account…).

You also set whether the shipment is Import or Export, and Collect or Prepaid.

Voyage and container data

In this section you record the transport details:

• Ocean Vessel and Voyage, plus the carrier booking number.
• Loading, discharge, and final-destination ports, and the gate-in/gate-out ports.
• Estimated dates for loading, discharge, actual sailing, and sailing days.
• Container, its type, and count, plus the total container number.
• Sensitive-shipment data such as temperature, humidity, and ventilation for reefer containers.
• Commodity, shipping type, and operation status.

Services — the core of the operation order

What sets the operation order apart is that it splits services into separate sections, each with its own lines carrying cost and selling price:

Section	Purpose
Ocean Freight	freight charges from the shipping line
Custom Clearance	clearance fees and services
Trucking	inland transport to/from the port
Genset	running refrigeration units
Courier	sending documents
Other	any additional services
Transport / Remarks	operational notes and data
Loading Points	goods loading locations
Certificates & Forms	documents required for the shipment
Dimensions and Commodity	weights and volumes of the goods

Flags such as ocean freight? clearance? trucking? control which sections appear, so you only see what applies to your shipment.

Buttons on the operation order

The operation order's buttons sit on the tab they act on.

On the Ocean Freight tab (the first tab):

• Create Bill of Lading — the order must be saved first. Opens a new bill of lading in a pop-up, filled from the order: the parties and their addresses, vessel, voyage, ports, carrier booking number, commodity, reefer settings and bill-of-lading type. Its estimated arrival date is the actual sailing date plus the order's sailing days.
• Create Purchase Invoice — opens a new purchase invoice in a pop-up with one line for every service line whose Selected box is ticked, in any section, at its purchase price. Tick the lines first; with none ticked the button stops.
• Update All Services — refreshes every section the order uses (ocean freight, custom clearance, trucking, genset, courier) from the matching price lists in one go. It needs the Shipper.
• Update Data — the same, for the ocean-freight section only. It needs the Shipper, Shipping Line, Port Of Loading and Port Of Discharge. When the order is both Collect and Prepaid, collect lines are priced for the collect count and prepaid lines for the prepaid count; otherwise for the total container count.
• Duplicate Operation — the order must be saved first. Opens a copy of the order for a similar shipment, with the booking number, vessel, voyage, estimated dates, departure date and cut-off time cleared.
• Short Shipment — opens a follow-up order for cargo that missed the sailing. The new order is coded after the original with a running suffix (OO-0012-1, OO-0012-2…), points back to it in From Document, and starts with all its service sections empty.

On the Custom Clearance, Trucking, Genset and Other tabs, each section has its own Update Data button that refreshes just that section. Clearance needs the Shipper, Port Of Loading and Commodity; trucking and genset need the Shipper (and, when the module is not set to Multi Loading Points, the Gate In Port, Gate Out Port and Loading Point — see Freight Configuration); the courier lines on the Other tab need the Shipping Line and Country.

What a refresh keeps

An Update Data button replaces its section with what the price lists return. A line whose Ignore Update box is ticked keeps its current values when the price list still returns its sales element; lines brought in by the buttons arrive with Ignore Update already ticked, so press the button again only after unticking the lines you want refreshed.

On the operation order list, the More menu has Telex Released: select the orders whose original bills were released by telex and run it to tick Telex Released on all of them at once.

Operation order status (FRM OO Status)

Each operation order tracks its status across its lifecycle. The status isn't only updated manually — it also changes automatically via status entries recorded by the documents that handle the order: a sales invoice, sales order or sales return, and the operation-order receipt, transfer and delivery, each stamp the status set on their document term. The order shows the latest one, so you instantly know which shipment is in the yard, which has left, and which has been invoiced.

Delivery, Receipt, and Transfer

Alongside the operation order, the module offers helper documents to manage the physical movement of containers and goods:

• FRM OO Delivery — delivering the goods/container.
• FRM OO Receipt — receiving them.
• FRM OO Transfer — moving them between locations.

You'll find these files under Master Files, and they're used to track the physical location of the shipment independently of its financial effect. How they fill and empty locations is on Storage Locations.

Messages you may see

The first three rows belong to the operation order itself; the rest belong to the FRM OO Receipt, which is where the capacity rules live.

Message	Why	What to do
You should select some lines — «يجب أختيار بعض السطور أولا»	Create Purchase Invoice was pressed with no service line ticked Selected.	Tick the lines to be bought, then press it again.
shipper is required and the other … is required messages of the Update buttons	A field the price-list search needs is empty — the message names it by its internal name, for example shipper,portOfLoading,commodity is required. These messages have no Arabic text.	Fill the named fields on the header and press the button again.
You Must Select at least One Of Service Item Types — «يجب اختيار خدمة واحدة على الاقل من الخدمات الأربعة التالية(شحن بحري ـ نقل ـ تخليص ـ مولدات)»	None of the four service flags — ocean freight, custom clearance, trucking, genset — is ticked on the operation order, so no service section would appear.	Tick the flags that describe the shipment; they are what makes the matching service sections visible.
Capacity of operation order {0} must be more than zero — «يجب ان تكون سعة أمر التشغيل {0} أكبر من الصفر»	The receipt's operation order has no usable capacity: neither the receipt's dimension lines nor the order's own Capacity field give a figure above zero.	Fill the Capacity on the operation order, or enter the dimension lines on the receipt so the capacity can be derived from them.
The sum of capacity in the details {0} must be equal to the capacity in the operation order {1} — «مجموع السعة فى سطور التفاصيل {0} يجب أن يساوى السعة فى رأس المستند {1}»	The capacity totalled from the receipt does not match the capacity the operation order carries.	Adjust the receipt lines, or the order's capacity, until the two figures are the same.
You must add at least one dimension — «يجب إدخال بعد واحد على الأقل»	A dimension line on the receipt has its height, width and length all empty or zero.	Enter at least one of the three, or delete the row.
{0} can not be negative — «لا يمكن إدخال قيمة سالبة في الحقل {0}»	A dimension line on the receipt carries a negative capacity, height, width or length. The message names the field.	Enter a positive figure.
Operation Order {0} is used in {1} — «أمر التشغيل {0} مستخدم فى {1}»	A committed FRM OO Receipt already exists for this operation order — the message names it. One receipt per operation order.	Open the existing receipt and amend it, or cancel it before writing another.