Fixed Assets

Nama Fixed Assets is the register of everything your company owns and uses rather than sells — machines, vehicles, buildings, furniture, land. It follows each item from the day it is bought or imported, through years of depreciation, upgrades, relocations and maintenance, to the day it is sold or scrapped, and it keeps the general ledger in step at every stage.

The module is built on one idea worth understanding before anything else: the asset record holds the numbers, and documents change them. Almost nothing on the Fixed Asset screen is typed in by hand. Cost, accumulated depreciation, book value, remaining life, location, custodian and status are all written by documents — a purchase, a depreciation run, an addition, a transfer, a disposal. The screen is largely a report on what the documents have done. Read the overview first; it explains this and the vocabulary the rest of the module assumes.

Alongside the asset register sits a second, separate register: custody, for the low-value items you hand to named employees. A laptop issued to a member of staff is a custody item, not a fixed asset — it is never depreciated and it lives under its own licence and its own documents.

Start Here

The map of the module and the settings that shape everything else.

🗺️Fixed Assets OverviewThe register-and-documents model, the life of one machine from purchase to sale, the seven menu folders and the four licences.⚙️ConfigurationThe single Fixed Assets settings record — one set per database — and what each option actually changes.🚀Getting StartedThe order to set a fresh database up in: types, classifications, locations, books and terms, then the assets and their opening balances.

The Register

The master files that describe what you own, and the screen where you read an asset's whole history.

🏭Master Files and SetupThe Fixed Asset screen, asset types, the five classification levels, locations, components, statuses, and the creation document.🧾Document TermsThe توجيه behind each document: which accounts it posts to, and the options that change what a document does.

Getting Assets In

Two ways an asset enters the register: you buy it, or you already own it and are entering it for the first time.

🛒Acquiring AssetsPurchase requests, offers and orders, the purchase document that capitalises, receipts, and opening balances for assets you already own.🚢Letters of CreditImported machinery and the landed-cost problem: the credit, the proforma invoice, the expenses, and the cost document that puts it all on the asset.

Value Over Time

What the register does month after month, and every way an asset's value can change.

📉Depreciation and Value ChangesThe two methods and the single formula, the depreciation run, freezing depreciation, revaluation, capitalised additions, and changing an asset's life or salvage value.

Where Things Are

Moving assets between places, departments and companies — and proving once a year that they are still there.

🚚Transfers and StocktakingWhat a transfer really moves and what it books, transfer requests, inter-company transfers at net book value, temporary movement out and back, and the assets stocktaking document.

Getting Assets Out

Selling, scrapping or writing off — and the gain or loss that falls out of it.

📤DisposalHow sale, scrap and donation are expressed, the gain and loss arithmetic with worked entries, partial disposal of a countable asset, and bulk disposal.

Alongside the Register

Two sub-modules with their own licences, their own documents and their own reasons to exist.

💼CustodiesThe separate register for items issued to employees: custody types, the register itself, purchase, delivery, transfer between staff, and disposal.🔧MaintenanceMaintenance types and their repeat intervals, reusable checklists, plans built from calendar dates, and the records that close them off.

Reading the Register

📊ReportsThe five shipped asset reports — including the opening-plus-movements-plus-closing report an accountant reconciles against — and the printable document forms.