HR Visas

An expatriate employee in the Gulf cannot simply leave the country and come back, or bring family over to visit, without a government visa each time — and every one of those visas has an issue date, a duration and an expiry that HR has to track. Nama's Visas menu is where the PRO records each of those procedures: exit / re-entry visas so a staff member can travel and return, extensions when a trip runs long, the final-exit visa when someone leaves for good, a family-visit visa to bring relatives over, and the paperwork for handing a passport back to its owner. Each is a short document that captures the employee, their current residency and the visa's own dates.

Gulf / KSA-specific, and part of one cycle

These are Saudi / Gulf immigration procedures and need the Gulf visa licence (humanresource-gulf-visa). They all share the pick-employee → read-only-residency → record cycle described on the Government Relations Overview — read that page first if you have not, especially the note that only a completed transaction writes anything back to the employee.

The date pattern that runs through all of them

Before the individual documents, learn the one calculation they share. A visa has a start date and a period in days; its end date is simply the start plus the period. You supply the start and the duration, and Nama derives the expiry — you do not type the end date and hope it matches. This is why every visa document shows a start, a period and an end together: the end is a computed consequence of the other two, and it is that computed end date the completed transaction later writes back onto the employee's residency / visa record.

Exit / Re-entry visa

The Exit / Re-entry Visa Request (طلب تأشيرة خروج وعودة) is the everyday one: it lets an employee leave the Kingdom and return on the same Iqama. You open it from Human Resources → Visas → Exit / Re-entry Visa Request (الموارد البشرية > التأشيرات > طلب تأشيرة خروج وعودة), pick the employee, and the residency and its end date fill in read-only. You then record the visa's duration and, once issued, its number and dates.

Field (English)	Arabic label	Purpose
Employee	الموظف	The traveller.
Residency	الأقامة	The employee's current Iqama (read-only context).
Residency End Date	تاريخ إنتهاء الإقامة	When that Iqama expires — a visa cannot outlast it.
Visa Period In Days	مدة التأشيرة بالايام	How long the exit / re-entry is valid for.
Number Of Issued Visa	رقم التاشيرة	The visa number the government issued.
Visa Issue Date	تاريخ الإصدار	When the visa was issued.
Visa Start Date	تاريخ البدايه	The date the visa's validity begins.
End Date	تاريخ الإنتهاء	The expiry — start date + period in days.
Visa Fees	رسوم التأشيرة	The government charge for the visa.
From Document	بناءا على	The document this request was generated from, when applicable.

Issuing a batch at once

When a group of employees is travelling together — a whole crew going home for a season — you do not open a request each. The Aggregated Exit / Re-entry Visa Request (طلب تأشيرة خروج وعودة مجمع), also under Human Resources → Visas, carries one line per employee in its details grid (employee, residency, period, issued number and the same computed dates) and produces an individual exit / re-entry request per employee. You manage the batch, not the singles it spawns — the aggregated pattern is explained in HR Requests, Documents & Aggregated Documents.

Extending an exit / re-entry visa

If the trip runs longer than the visa allows, the Extending Visa Request (طلب تمديد تاشيرة الخروج والعودة) pushes the expiry out. It references the original exit visa number and its current end date, and records the new Extend To Date you are extending it to.

Field (English)	Arabic label	Purpose
Employee	الموظف	The employee whose visa is being extended.
Residency / Residency End Date	الأقامة / تاريخ إنتهاء الإقامة	Current Iqama context.
Number Of Exit Visa	رقم تأشيرة الخروج	The exit visa being extended.
End Date	تاريخ الإنتهاء	The visa's current expiry.
Extend To Date	تمديد إلى تاريخ	The new expiry the extension grants.

Final-exit visa

When an employee is leaving the country permanently — at the end of service — the Final Exit Visa Request (طلب تاشيرة خروج نهائي) records that departure. It captures the residency, its end date and, crucially, the employee's Last Work Date (اخر يوم عمل), which ties the departure to the end-of-service process.

Field (English)	Arabic label	Purpose
Employee	الموظف	The departing employee.
Residency / Residency End Date	الأقامة / تاريخ إنتهاء الإقامة	Current Iqama context.
Last Work Date	اخر يوم عمل	The employee's final working day.
From Document	بناءا على	The document this request was generated from, when applicable.

Family-visit visa

The Family Visit Visa Request (طلب زيارة عائليه) is the one visa that concerns people other than the employee: it brings the employee's relatives into the country for a visit. Alongside the employee's own residency, nationality, position and work-owner details, it carries a Details grid that lists each family member coming — their name, nationality, religion, birth date, relationship, place of arrival and gender — because a single visit visa can cover a whole family.

Field (English)	Arabic label	Purpose
Employee	الموظف	The sponsoring employee.
Nationality	الجنسية	The employee's nationality.
Current Position	المهنة بالأقامة	The employee's profession as printed on the Iqama.
Residency (Number / Issue / End)	الأقامة (رقم / تاريخ الإصدار / تاريخ الأنتهاء)	The sponsor's Iqama details.
Work Owner	صاحب العمل	The employer / sponsor.
Number Of Entries	عدد مرات الدخول	Single- or multiple-entry.
Residency Period In Days	مدة الاقامة بالايام	How long the visitors may stay.
Visit Purpose	غرض الزيارة	Why the family is visiting.
Details — Name	الاسم	Each visiting family member's name.
Details — Nationality / Religion	الجنسية / الديانة	Their nationality and religion.
Details — Birth date	تاريخ الميلاد	Their date of birth.
Details — Relation	العلاقة	Their relationship to the employee.
Details — Coming Place / Gender	جهة القدوم / النوع	Where they are travelling from, and gender.

Passport delivery

Companies often hold employees' passports for safekeeping. The Passport Delivering Request (طلب استلام جواز سفر) documents handing a passport back — recording the employee, the passport number and the Purpose (الغرض) of the release — so there is an auditable trail of who took their passport and why.

Field (English)	Arabic label	Purpose
Employee	الموظف	The passport's owner.
Residency	الأقامة	The employee's Iqama context.
Passport Number	رقم جواز السفر	The passport being handed over.
Purpose	الغرض	Why the passport is being released.

How it's processed

None of these visa documents post to the general ledger — they are records and date-carriers, not accounting entries. Saving one is instant, and any background effect (the write-back of the new visa number and dates onto the employee once the transaction is complete) runs as a business request (طلب أعمال) with its own processing status (حالة المعالجة), retryable from the Business Requests view if it fails. Any government fee attached to a visa is recorded and settled the way all government charges are — see the Payment Request note on the Government Relations Overview.

Related pages

• Government Relations Overview — the shared pick-employee → record → write-back cycle, the government-fee catalogue and the all-important payment-request accounting note.