Journal, Closing and Other Accounting Document Terms

A journal entry's lines name their own accounts, so its term has no debit and credit sides to fill — it is about guard rails instead: which dimensions a user may change, and what to do when the entry does not balance. This page covers the journal family and the remaining accounting terms that do not belong to a larger family: the exchange-rate update, the year-end closing entry, aging allocation, the inter-company transfer, financial commitments and profit distribution.

The documents are on Journal Entries & Adjustments, Year-End Closing & Period Control, Aging Allocation and Financial Commitments.

Journal Entry and Currency Diff Journal

Both terms have a Settings tab with the term's basic data and a Details Dimensions and Modifiability group:

Option	Field	What it does
Can not modify Sector / Branch / Department / Analysis Set	termConfig.detailSectorNotModifiable, termConfig.detailBranchNotModifiable, termConfig.detailDepartmentNotModifiable, termConfig.detailAnalysisSetNotModifiable	Locks that dimension on the lines on screen, so the lines keep the header's value.
Add Line In The End Of The Document With Difference Between Debit And Credit On Save	termConfig.addLineWithDiffAtEnd	When the entry is first calculated and its debit and credit differ by more than the system's low margin, a balancing line is added at the end for the difference, in local currency.
The Mediator Account Used To Handle Difference Between Debit And Credit	termConfig.diffLineAccount	The account of that balancing line. Without an account no line is added.
Calculate Subsidiary From Parent If Needed	termConfig.calcSubsidiaryFromParentIfExist	Ledger lines carry the line party's parent as their subsidiary.

The balancing line is useful for entries imported or built from outside data, where a rounding difference of a few piastres would otherwise block the save. Point it at a suspense account and review that account's balance.

The Journal Entry term adds:

Option	Field	What it does
Do Not Copy Dimensions With New Lines	termConfig.doNotCopyDimensionsWithNewLines	A new line starts with empty dimensions instead of the header's.
Tax1 / Tax2 Debit / Credit (Effects tab)	termConfig.tax1Debit … termConfig.tax2Credit	Saved side records that post the line taxes as their own ledger lines.
Add Tax 1 / 2 To Total Debit / Credit (Effects tab)	termConfig.addTax1ToTotalDebit … termConfig.addTax2ToTotalCredit	Adds the line taxes into the entry's total debit or total credit.

Exchange Rate Update

The exchange-rate update revalues foreign-currency balances at a new rate. Its Settings tab has two options:

Option	Field	What it does
Include Income Statement And Other Account Chart Class	termConfig.includeIncomeStatementAndOtherAccountChartClass	Left off, only balance-sheet accounts are revalued. Ticked, income-statement and other accounts are revalued too.
Ignore Generic Dimensions When Processing Exchange Rate Update	termConfig.ignoreGenericDimensionsWhenProcessingExchangeRateUpdate	Balances are revalued per account without splitting them by dimension — fewer, larger lines.

Closing Entry

The closing entry clears the income-statement accounts at year end. Its Effect tab decides whether the result is also carried into the new year:

Option	Field	What it does
Relay Profit And Loss Account To The Beginning Of Next Year	termConfig.postProfitAndLossAccToTheBeginningOfNextYear	Creates a second journal entry, dated the day after the closed period, that moves the year's result into the account below.
Posted Entry Book / Posted Entry Term	termConfig.postedEntryBook, termConfig.postedEntryTerm	Book and term of that journal entry.
Posted Profit Loss Account	termConfig.postedProfitLossAccount	The account that receives the result — typically retained earnings.

With the first option ticked, the term cannot be saved until all three of the others are filled. The new year must already exist as a fiscal year, or the closing refuses with the message below.

Aging Allocation

Allow Multiple Selection On Both Sides termConfig.allowMultipleSelectionOnBothSides — normally an allocation matches one line on one side against several lines on the other. Ticked, several lines may be selected on both sides at once. Without it the screen refuses: Only one side may have several selected lines.

Inter Company Transfer

An inter-company transfer creates a journal entry in each legal entity it touches. The term's Settings tab has a grid with one row per legal entity — Legal Entity, Book, Term (termConfig.transferBookTermLines.legalEntity, ….book, ….term) — giving the book and term of the entry generated in that entity. Every legal entity on the transfer needs a row; a missing one stops the transfer with Legal entity {0} does not have a line in the term.

Financial Commitment and Financial Commitment Payment Document

Both terms carry only the term's basic data on a Settings tab; there is nothing document-specific to set.

Profits Distribution Doc

The profit-distribution document splits profit between the management share and the partners. Its Effect tab has a pair for each:

Group on screen	Field	What it books
Profit Debit / Profit Credit	termConfig.debit2, termConfig.credit2	The partner-profit lines.
Management shares Debit / Management shares Credit	termConfig.feesValDebit, termConfig.feesValCredit	The management-share lines.

Each side is a full account-side block — see Anatomy of an Account Side.

Messages you may see

Message	Why	What to do
There is no fiscal year defined for posted profit date {0}, legal entity {1} — «لا توجد سنة مالية معرفة للتاريخ الفعلي {0} لسند القيد، والشركة {1}»	The closing term carries the result into the next year, and that year is not defined.	Define the next fiscal year for the legal entity, then close again.
Only one side may have several selected lines — «لا يمكن اختيار أكثر من حركة في الجانبين معاً»	Several lines are selected on both sides of an aging allocation.	Select one line on one side, or use a term with Allow Multiple Selection On Both Sides.
Legal entity {0} does not have a line in the term	An inter-company transfer touches a legal entity that has no row in its term. This message has no Arabic text in the product.	Add the legal entity's row with its book and term.